Account Grouping

The Account Grouping feature allows you to group general ledger accounts together on financial statements for presentation purposes. An example of this would be combining multiple depreciation expense accounts into one subtotal on an income statement.

• Create a group, assign accounts, and subtotal them on the statement.
• Choose to display all accounts or only the group name with a subtotal for consolidation.
• Flexibility with Printing:
  • Enable grouping for consolidated statements.
  • Disable grouping for detailed statements.

TABLE OF CONTENTS

• Creating an Account Group
• Modifying Existing Account Groups
• Account Groups Report

Creating an Account Group

1) Select Setup from the G/L menu and choose Account Groups. The Account Groups window will then open

2) Click Add.

3) Enter the Group Name. This is the name that will appear on the financial statement next to the subtotal of the accounts in the group.

4) You must enter a number in the Sort No (number) field to arrange the groups correctly when printed. The number tells CONNECTED the order to print the groups on the Financial Statements. This number can be from 1 to 1,000,000.

5) Select the Suppress Accounts checkbox if required. The names of the general ledger accounts will not appear on the statement if this option is selected. Only the group name and the subtotal of all of the general ledger account(s) within the group will appear.

6) Select the Category in which you would like to group some accounts by selecting from the drop down list under the heading Accounts in the right pane of the window, as shown in the screen below. All of the accounts that belong to that category appear in the list.

NOTE: Only accounts from the same category can be grouped together, but the accounts don't have to be consecutive to be included in the group.

7) Select an account for the group clicking the checkbox to the left of the number. A checkmark appears next to the account indicating that it has been selected. Repeat this procedure to select additional accounts for the group. To deselect an account, click the checkbox a second time.

8) If an account is selected that is already part of another group, the following message will appear.

Click Yes to move the account to the current group or No to keep it part of its current group.

9) Press ENTER or select the checkmark icon to save the group. You are now ready to create another group.

Modifying Existing Account Groups

1) Select the Account Group to be modified and then select Modify.

2) Check, or uncheck, accounts that should be added/removed from the specific grouping.

3) Select Save Changes when done

Account Groups Report

To print the Account Groups report, select the Print icon from the toolbar in the Account Groups window. This report will show all details on each group based on the sort order defined in the window and is very helpful for the review of each groups account detail.